Two Factors in Planning: Finances and Energy

Two Factors in Planning: Finances and Energy

Read time: 3 mins

Last week, we get to know 2 very useful methods that assist us in planning. But if they are not for you, let me introduce 2 more. Here are 2 things we always worry about when making plan: finances and energy. In this blog post, we’ll apply those two into planning: the Cost-Benefit Analysis and the Flowtime Technique. Let’s dive in and discover how these methods can revolutionize your planning process.

Cost-Benefit Analysis: 

Originating in economics, the Cost-Benefit Analysis (CBA) is a systematic approach used to evaluate the potential costs and benefits of a decision or project. It involves identifying and quantifying all relevant costs and benefits associated with a proposed action, then comparing them to determine whether the benefits outweigh the costs. CBA helps individuals and organizations make informed decisions by providing a clear framework for weighing the pros and cons of different options.

How to Implement:

1. Define the decision or project you’re evaluating.

2. Identify all potential costs and benefits associated with the decision.

3. Assign a monetary value to each cost and benefit, if possible.

4. Calculate the net benefit by subtracting the total costs from the total benefits.

5. Compare the net benefit to alternative options to inform your decision.

Imagine you’re considering launching a product. Using the Cost-Benefit Analysis, you would list all associated costs (e.g., production cost, maintenance, follow-up, etc.) and benefits (e.g., improved revenue, enhanced branding voice, etc.). By comparing the total costs to the total benefits, you can determine the path to launch your product in the most cost-effective way. And, sometimes, cost doesn’t have to be monetary values, but time and energy as well.

Flowtime Technique: 

The Flowtime Technique is a time management method developed by productivity expert Francesco Cirillo. Inspired by the concept of “flow” — a state of deep focus and optimal performance — this technique involves breaking tasks down into manageable intervals, typically 25 minutes in length, called “flowtimes.” During each flowtime, individuals work on a single task with full concentration, then take a short break before starting the next flowtime. This approach helps minimize distractions, maintain focus, and maximize productivity. And if you think this is like Pomodoro Technique, you got it right. But keep in mind one thing, flow here pay attention to your energy cycle as well

How to Implement:

1. Choose a task or project to focus on.

2. Set a timer for 25 minutes.

3. Work on the task with complete focus and concentration until the timer rings.

4. Take a short break (e.g., 5 minutes) to rest and recharge.

5. Repeat the process for additional flowtimes until the task is completed or a significant milestone is reached.

6. Pay attention to your breaks and energy cycle then adjust

Suppose you have a deadline approaching for a work presentation. Using the Flowtime Technique, you would allocate dedicated flowtimes to different aspects of the project, such as research, content creation, and design. By working in focused intervals and taking regular breaks, you can maintain momentum, minimize procrastination, and deliver a high-quality presentation on time.

Effective planning is essential for achieving our goals and maximizing our potential. By incorporating techniques like the Cost-Benefit Analysis and the Flowtime Technique into our planning process, we can make informed decisions, manage our time more efficiently, and ultimately, achieve greater success in all aspects of our lives. Experiment with these methods to find what works best for you, and enjoy the benefits of improved productivity, focus, and fulfillment.